Week 4 - CARE Model: Planning Tool

Examining What We Do to Improve Our Schools Sandra Harris, Stacey Edmonson, Julie Combs

Tool 8.1 CARE Model: Planning Tool

Identify Concerns that must change (look to the future)

(Assign points to concerns from 1 to 3 in the order of the most important issues to consider.)

1. The teachers’ time is not being utilized wisely or productively.

2. Items on the agenda for the team meetings are out of date and new items are missing.

3. The structure is not conducive to teachers’ needs of meeting with subject specific teams and vertical teams.

Identify Affirmations that must be sustained (look to the present)

(Assign points to affirmations from 1 to 3 in the order of the most important issues to consider.)

1. Student concerns are addressed regularly and parents are contacted frequently.

2. We are incorporating cross-curricular planning in our meetings.

3. Teachers are meeting daily and are learning from one another in a professional community setting.

SMART Recommendations that must be implemented:

(Specific, Measurable, Attainable, Relevant, Timely)

(Assign points to recommendations from 1 to 3 in the order of the most important recommendations to implement.)

1. Change the agenda of the team meetings to incorporate PBL planning, student concerns, cross curricular planning, data disaggregation, vertical alignment, and instruction of curriculum by the beginning of next school year.

2. Include an alternative structure that consists of vertical teaming, subject specific teams, and grade level team meetings by the beginning of next school year.

3. Utilize a PLC format that includes norms, roles, and the keeping of meeting minutes by the beginning of next school year.

EVALUATE – Specifically and Often

(Identify the best ways to evaluate the implemented recommendations.)

1. Use surveys to evaluate the effectiveness of the new meetings.

2. Conduct group discussions at faculty meetings to elicit recommendations and feedback on the new meetings.

3. Implement walk-throughs during new PLC meetings to gain information and insight as to how the meetings are running. 

Week 4 - Revised Action Research Plan

Action Planning Template
Goal: To improve the effectiveness and productivity of our daily grade level team meetings by changing the agenda and structure.
Action Steps(s):	Person(s) Responsible:	Timeline: Start/End	Needed Resources	Evaluation
Survey teachers to elicit feelings regarding current grade level meeting agenda and structure.	Macie Schroeder Dr. Ricks	February-March 2013	Online survey (Survey Monkey) Teacher participation	Letting the teachers know that their concerns are heard.
Review survey results with Dr. Ricks and narrow down options for revised agenda and structure.	Macie Schroeder Dr. Ricks	March-May 2013	Survey results Examples from other schools’ PLC meeting agendas and structures (Berkner T-STEM)	PLC meeting agendas and structures that have been proven to be beneficial.
Present new options for structure and agenda to teachers in a faculty meeting.	Macie Schroeder	May-June 2013	Survey results Options for agenda items and structures made by Dr. Ricks and myself. Faculty meeting Teacher participation	Teachers will know their concerns were heard. This faculty meeting will allow the teachers to hear what the new choices are and will give them time to ask questions before making their final decision.
Conduct another survey to elicit teachers’ opinions on the new agenda and structure options. Teachers will rank their options from highest to lowest.	Macie Schroeder	June-July 2013	Online survey (Survey monkey) Options for agenda/structure on hand. Teacher participation	Teachers will be able to vote on which agenda items and structure they prefer. An average and frequency of ratings will be used.
Present the new agenda items and new structure to the teachers in a faculty meeting. Clarify questions.	Macie Schroeder	August 2013 (1st week teacher training)	Survey results. New agenda and structure on paper for teachers. Faculty meeting Teacher participation	Teachers will have the opportunity to ask clarifying questions and gain a better understanding of the new structure and agenda items.
Implement new agenda and structure immediately after the presenting faculty meeting.	Macie Schroeder Dr. Ricks	August 2013	New agenda and structure. Teacher participation of implementing the new agenda and structure.	When the new agenda and structure is implemented there will be an increase in productivity and efficiency in the meetings.
Conduct the last survey to elicit feelings and opinions of new structure	Macie Schroeder	October 2013 (End of 1st 6 weeks)	Online survey (Survey monkey) Teacher participation	Teachers will have one last time to request changes and assess the new structure and agenda.
Review teacher survey results with Dr. Ricks and make any necessary changes.	Macie Schroeder Dr. Ricks	October-November 2013	Survey results and teacher suggestions.	Changes will benefit the teachers

Week 3 - Steps to Follow in My Action Research Plan

1. SETTING THE FOUNDATIONThrough discussions with my colleagues, an unsatisfactory feeling has emerged concerning the productivity and effectiveness of our current daily grade level team meetings. My action research project and plan will focus on the question: Will a new PLC agenda and structure prove to be more effective than our current grade level team meeting agenda and structure?

2. ANALYZING DATAI will use the data from other schools successful use of the PLC agenda and structure. I will also research the successes and failures of using a PLC agenda and explore how to effectively utilize them in our meetings.From my research I found that not all schools utilize a specific PLC structure and that they make alterations to meet the school’s and teachers’ specific needs.

3. DEVELOPING DEEPER UNDERSTANDINGI will use an online survey to assess the teachers’ opinions and satisfaction of our team meetings before and after the implementation of the new agenda and structure. These surveys will also include an area for teachers to write in their own comments and recommendations. I will also utilize faculty meetings to present findings and keep the teachers up to date. Before I introduce the new agenda and structure options, I will meet with my principal to discuss my findings and create a list of appropriate options for the teachers to choose from.

4. ENGAGING IN SELF-REFLECTIONOver the course of my study, I may find that my own personal opinion of what agenda items and structure to utilize was not chosen as the most popular vote. I will have to continually engage in self-reflection to make sure that I have the teachers’ best interests at hand as a group and not as an individual.

5. EXPLORING PROGRAMATIC PATTERNSMy principal and I will have to discuss pros and cons of each plausible solution before we can present the options to the teachers. I will continually be in communication with my principal to discuss her observations, recommendations, and possible requirements of a T-STEM academy meeting agenda.

6. DETERMINING DIRECTIONThe purpose of this action research project and plan is to see if a new PLC agenda and structure will prove to be more effective than our current grade level team meeting agenda and structure. The main goal is to change the current low level of productivity and ineffectiveness in our grade level team meetings. Teachers in the T-STEM academy, our principal, and myself will collaborate to resolve this issue. The timeline for a successful completion and implementation of this project has been carefully planned and will be followed. Monitoring will be conducted frequently by myself, the teachers, and my principal to ensure the accurate incorporation of the new agenda and structure. The success of the plan will be determined by the teachers through a survey since their opinion of productivity and effectiveness of the meetings is the focus of the project. Based on a final survey given to the teachers after implementing the new agenda and structure, any necessary revisions and improvements will be made to improve our meetings.

7. TAKING ACTION FOR SCHOOL IMPROVEMENTBy conducting frequent surveys of the teachers’ satisfaction of the agenda and structure and eliciting recommendations from other schools and my principal, our meetings will improve. I will use the Harris et. al. Tool 7.1 Action Planning Template, p. 85 will be used to help my plan stay on track.

8. SUSTAINING IMPROVEMENTA report summarizing my findings and benefits will be shared with the schools that I solicited examples from and with my principal. If the plan proves to be effective, implementation will continue in the following years with continued evaluation through teacher surveys.

Week 3 - Developing an Action Research Plan

Action Planning Template
Goal: To improve the effectiveness and productivity of our daily grade level team meetings by changing the agenda and structure.
Action Steps(s):	Person(s) Responsible:	Timeline: Start/End	Needed Resources	Evaluation
Survey teachers to elicit feelings regarding current grade level meeting agenda and structure.	Macie Schroeder Dr. Ricks	February-March 2013	Online survey (Survey Monkey) Teacher participation	Letting the teachers know that their concerns are heard.
Review survey results with Dr. Ricks and narrow down options for revised agenda and structure.	Macie Schroeder Dr. Ricks	March-May 2013	Survey results Examples from other schools’ PLC meeting agendas and structures (Berkner T-STEM)	PLC meeting agendas and structures that have been proven to be benefitial.
Present new options for structure and agenda to teachers in a faculty meeting.	Macie Schroeder	May-June 2013	Survey results Options for agenda items and structures made by Dr. Ricks and myself. Faculty meeting Teacher participation	Teachers will know their concerns were heard. This faculty meeting will allow the teachers to hear what the new choices are and will give them time to ask questions before making their final decision.
Conduct another survey to elicit teachers’ opinions on the new agenda and structure options. Teachers will vote on their desired option and a majority wins.	Macie Schroeder	June-July 2013	Online survey (Survey monkey) Options for agenda/structure on hand. Teacher participation	Teachers will be able to vote on which agenda items and structure they prefer.
Present the new agenda items and new structure to the teachers in a faculty meeting. Clarify questions.	Macie Schroeder	August 2013 (1st week teacher training)	Survey results. New agenda and structure on paper for teachers. Faculty meeting Teacher participation	Teachers will have the opportunity to ask clarifying questions and gain a better understanding of the new structure and agenda items.
Implement new agenda and structure immediately after the presenting faculty meeting.	Macie Schroeder Dr. Ricks	August 2013	New agenda and structure. Teacher participation of implementing the new agenda and structure.	When the new agenda and structure is implemented there will be an increase in productivity and efficiency in the meetings.
Conduct the last survey to elicit feelings and opinions of new structure	Macie Schroeder	October 2013 (End of 1st 6 weeks)	Online survey (Survey monkey) Teacher participation	Teachers will have one last time to request changes and assess the new structure and agenda.
Review teacher survey results with Dr. Ricks and make any necessary changes.	Macie Schroeder Dr. Ricks	October-November 2013	Survey results and teacher suggestions.	Changes will benefit the teachers